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Covenants Committee Charter

ARTICLE 3, ENCLOSURE 1
STANDING COMMITTEE CHARTERS
COVENANTS COMMITTEE CHARTER
  1. BACKGROUND: The Covenants Committee is a standing committee of the Montclair Property Owners Association (MPOA) required by Section 6.1 of the Bylaws and Article 7 of the Amended Declaration and exercises its authority as outlined in Article 7 of the Amended Declaration and the Community Guidelines. There shall be at least five members of the Covenants Committee, who are appointed by the President with the approval of the Board of Directors. The term of the members of the Covenants Committee are from one to three years.

  2. STRUCTURE OF THE COMMITTEE: The Covenants Committee is composed of two subcommittees: 1) the Initial Construction Subcommittee, and 2) the Modifications Subcommittee. The Initial Construction Subcommittee is composed of five members appointed by the President of the Association. The subcommittees have the powers enumerated in Section 7.2 of the Amended Declaration and additional powers as delegated by the Board of Directors. The modification subcommittee shall have a minimum of five members.

  3. OBJECTIVES: The purpose and objectives of the Covenants Committee are to assure that the Property is always maintained in a manner:
    1. Providing for visual harmony and soundness of repair;
    2. Avoiding activities deleterious to the aesthetic or property values of Property; and
    3. Promoting the general welfare and safety of the owners, their guests and other invitees.

  4. RESPONSIBILITIES:
    1. Modifications Subcommittee

      1. To insure that all modifications, additions, repairs, replacements or alterations to Lots or the exterior of existing improvements on the Lots and to Common Area meet the requirements and standards set forth in the Amended Declaration and in the Architectural Guidelines, including Lots within sub-associations.
      2. To review, evaluate, and approve or disapprove all Property Improvement Request (PIR) applications submitted by owners of residential lots.
      3. To make recommendations to the Board of Directors and Covenants Administrator concerning additions or modifications to the covenants, restrictions, and Architectural Guidelines.
      4. To review the documents of all sub-associations to insure that architectural guidelines and information comply with MPOA documents.


    2. Initial Construction Subcommittee

      1. To review and approve or disapprove the plans for the initial construction of any structure to be located on the Property.


    3. Guidance

      1. Applicable articles of the Amended Declaration, and the Architectural Guidelines will serve as the basis for all Committee decisions.
      2. The requirements set forth in the above mentioned documents shall be administered objectively and fairly to all concerned, and shall be uniformly applied throughout the community.


    4. Requirements

      1. Review, update, and develop procedures for the processing of Property Improvement Request (PIR) applications.
      2. Process and render decisions on PIRs within thirty (30) days of receipt of the PIR by the Covenants Administrator.


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