PUBLIC NOTICE!
Amendments to the Community Guidelines; Amended January 10, 2007 

2.6.1    Recording by Board Members.  The recording secretary of the Board meeting may elect to use audio or video    equipment to record meetings of the Board to assist in the preparation of the official record of the meeting. 

a.  Recordings of the Board meetings shall not constitute the official record of the meeting.  Only the written minutes, as approved by the official participants of the meeting, shall constitute the legal documentation of the Board meeting.

b.  The recording secretary's recording of a Board meeting shall remain the property of the Association.  Once the official minutes of the meeting have been approved, the recording shall be destroyed, unless a majority of the voting Board members determine otherwise.

c.  The Community Manager shall be the custodian of the recording secretary's recording.  The Community Manager shall ensure that no unauthorized copies are made, and that such recordings are promptly recycled or otherwise destroyed once the official minutes are approved.

d.  At no time shall the closed sessions of the Board meetings be recorded. 

2.6.2        Recording by Association Members.  Members are permitted to use audio or video recording equipment to record any portion of a meeting required to be open at Board meetings, subject to the following conditions:

a.   The Member must notify the Board prior to the start of the meeting that the meeting is being recorded.

b.   The Member's recording equipment shall be placed in a manner that permits it to be observed by all persons present prior to the beginning of recordation, or by an announcement at the start of the meeting, that the meeting is being recorded.

c.   In the event a person present at the meeting other than a member of the Board of Directors expressly objects to the video recording of their image, their image may not be recorded in a visual recorded format.

d.   The Board, prior to the start of the meeting, shall determine a location where the   recording equipment may be placed so that it does not interfere with the proceedings.  Members are prohibited from employing the recording equipment in a manner which interferes with the meetings.

e.  If a Member places the recording equipment in a location which interferes with the meeting or if a Member uses the recording equipment in a manner which interferes with the meeting, the President will ask the Member to relocate the recording equipment or to stop using the equipment in that manner.

If the Member fails to take these steps, the President will ask the Member to stop using the recording equipment.  If the Member fails to comply with the President's request, the President shall ask that person to leave the meeting.