As the May 1 assessment deadline approaches, you may be wondering what options you have with regards to payment. In addition to the standard check-to-lockbox payments, the Association offers additional payment methods that allow you to pay by credit or debit card, or schedule automatic payments. Read more about all of the available payment options below. If you have any questions about any of these options, give us a call at (703) 670-6187.
Payments can be made by check or money order and mailed to:
Montclair Property Owners Association
c/o FirstService Residential
P.O. Box 11983
Newark, NJ 07101
Checks should be made payable to Montclair Property Owners Association and include the payment coupon or otherwise reference the account number to which the payment should be applied. If an account is in collection or at the attorney, the payment is sent to an exception queue by the lockbox provider to be reviewed by FirstService Residential accounting staff for restrictive endorsements prior to processing.
Owners can sign up for the Automatic Debit Program with FirstService Residential. With this program, the owner authorizes the management company to withdraw the recurring assessment amount out of a bank account of their choosing (checking or savings). This occurs during the first week of each month that the assessment is due via ACH transfer. The Automatic Debit Form, available here, must be received before the 15th of the month to start the draft the following month. A confirmation letter will be sent with notification of when the first automatic debit will occur. Cancellations are not automatically processed when a property is sold or transferred. Automatic Debit authorizations remain in effect until written notice of cancellation is processed by FirstService Residential.
Owners can log-on to Paylease by visiting https://www.paylease.com/registration/pay_portal/865476/ACC?vpw=1366. Through PayLease, owners may make one-time or recurring e-check or credit card payments. The owner determines the amount paid, the frequency the payment is made, and the day of the month the payment is automatically withdrawn. PayLease processing fees apply for all credit card payments, as well as for one-time e-checks. Recurring e-checks are processed at no charge to the owner. PayLease payments take 72 business hours to process. A rush payment process of 24 business hours can be requested by the owner, at an additional charge.
Owners may choose to pay their assessments using their own personal online bill paying service. FirstService Residential's lockbox provider, Klik, has partnered with several online bill pay service clearing houses, such as Fiserv and RPPS, to be able to receive these payments electronically, as opposed to via paper check. There is a 72 business hour processing time for these payments. If your financial institute does not work with one of these partnered clearing houses, your payment will be mailed to the lockbox as a manual check from your bank. Therefore, processing time may be longer.
Payments can be made in-person at the MPOA office by check or money order. Owners must bring a payment coupon when submitting payments to the MPOA office to ensure payment is allocated to the correct account. Payments placed in the drop box outside of the office after 5 p.m. on the assessment deadline will incur a late fee.
Assessments are $530 when paid in full, or $55 when paid monthly. The annual assessment is due May 1, while monthly assessments are due on the first of the month, May through February. Any assessment not received within nine days of the due date will incur a $35 late fee.